Licence Management

O365 License Management, Using AD Groups

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Previously, I wrote the following post about license management: https://365.oholics.net/office-365-licence-management/. This post relied on text files to hold the UPN of users who should have specific licenses.

I now have a new script the does that same task but uses AD groups to hold the licence entitlements. I have placed a copy of the script below.

One thing of note (a bug), that will be present in the previous script, is that of assigning a licence that is in conflict with an already applied license. This issue arose while testing this new script, notably for users who were being entitled to a Project licence.

During processing, I was seeing errors like “Conflicting Service Plans: SHAREPOINTWAC_EDU, SHAREPOINTWAC_EDU” and “Conflicting Service Plans: SHAREPOINTSTANDARD_EDU, SHAREPOINTENTERPRISE_EDU”. Where this part was present in both of the license collections – the one already applied and the project license that was to be applied.

The solution is messy, but does work.

First the “base” user licence “STANDARDWOFFPACK_FACULTY” must be removed, and then replaced by the same license, but with more disabled components – in this case EXCHANGE_S_STANDARD, SHAREPOINTSTANDARD_EDU and SHAREPOINTWAC_EDU. Once that is complete and verified, then try to apply the complete Project license.

The complete script is here:

Getting license details for your licensed O365 users

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Part of the process of getting the script in the previous post working was having a record of who is licenced *now*.

This was done using the following script. Note that the commented lines must be un-commented to log the data, I am currently using this script to keep the AD groups up to date , hence the Add-ADGroupMember lines are uncommented. AD groups will soon be replacing the text files.

Office 365 Licence Management

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Since introducing O365 to my organisation, there has been a steady flow of people wanting to use services within it. The licences for which have been applied on an ad-hoc basis by several global admins.

Now we are in a position to make these services more official/ production, I needed to licence those users who were not yet licensed, plus sort out the improperly licensed people.

It seems that either one of those global admins who was assigning licences or maybe self registered users were getting the Information Worker licences – e.g. STANDARDWOFFPACK_IW_STUDENT. This was not desired, so my script had to sort those out as well!

Additionally, people whose status changed from being staff to anything else needed to have any staff licence revoked and replaced with a student licence – and vice versa.

I also wanted to control who should be given those individual licences, like Office Pro Plus and Dynamics. For the moment, those entitled to these licensed are held in text files – I’m working on migrating to using AD groups instead, but for now just needed something that just works!

The script logs added and removed licences, to C:\Office365-Scripts\Licencing\LicenceManagement.txt

Error emails are based on the content of the $error variable, using a function to generate the mail body.

Here is the script: